Job Overview:

We are seeking a detail-oriented and organized Business Operations and Documentation Coordinator to support our team with various administrative and financial tasks. The role requires a proactive and resourceful individual who can efficiently handle repeatable processes, provide general administrative support, and help streamline operations. Ideal candidates will either be a capable student or an individual with experience in administrative and analytical tasks, potentially looking to grow into a finance-focused career.

Key Responsibilities:

• Invoice management: Paying company invoices and uploading the necessary documentation to Dropbox for record-keeping and reporting purposes.
• Administrative and financial task support: Assisting in relieving the team of administrative and financial tasks, ensuring smooth operations.
• HR Support: Benefits management, preparing contracts for new employees and managing all tasks related to employee agreements and contracts.
• Travel booking: Coordinating and booking flights and accommodation for company events and meetings.
• Expiration management: Monitoring the expiration dates of employee contracts and medical examinations, and coordinating renewals when necessary.
• Reporting support: Assisting with reporting to investors, providing data, and supporting document preparation.
• Handling mail: Receiving and sending physical and electronic mail, including packages, documents, and important correspondence.

We’re looking for

• Either an organized, responsible student or an individual with administrative/analytical experience looking to develop in finance and business operations.
• Strong attention to detail and a high level of accuracy.
• Experience in reaserch and ability to respond quickly.
• Basic experience with HRM or CRM platforms.
• Quick learner with can-do attitude.
• Ability to handle repetitive tasks without losing focus or making errors.
• Basic understanding of financial and administrative processes.
• Excellent communication skills and a proactive attitude.
• English - full working proficiency.
• Organizational skills and the ability to manage multiple tasks simultaneously.

We offer:

• Flexible working hours;
• Unlimited paid leave;
• Contract of your choice: B2B 10-12k PLN or Contract of Employment 8-10k PLN gross monthly;
• Supportive environment;
• Regular integrations with the entire team;
• Remote work from Europe (or you can visit us in our office in Kraków);

Recruitment Process:

1. Online interview with People & Culture Specialist.
2. Short home task
3. Final Interview (with Hiring Manager - Ewelina and CEO - Jakub)